Should I use Google's G Suite Basic and Business plan?
Short answer - Depends, on which stage your business is at.
Long answer - If you have just started your business and are a startup, I'd suggest the most basic plan, as you can always upgrade when you need it in the future.
If you are a large entity, perhaps thinking about moving from Microsoft Office and Outlook or another service, then the Business or even the Enterprise plan may make more sense.
I have seen multinationals using just the G Suite Basic plans even, although from the end-user perspective it can be painful sharing documents with my wider team. The G Suite Business plan is my preferred plan, given the amount of storage that you have.
Google's release of the Team Drive, makes definitely life so much easier, as I was a Team Lead in one of my previous companies and was storing a lot of solid documents and files for the team to share, learn and leverage from. Although it is only available on G Suite Business plans and above.
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| G Suite Business vs G Suite Basic plan |
What's the key differences at a high level between G Suite Basic and Business plan?
Looking at Google's website, G Suite Basic plan offers:
- Professional email for you and your team, plus the complete G Suite.
- Get 30GB of space in Google Drive and Gmail so you can store, access and share files from any device and keep your emails indefinitely.
- Collaborate more quickly and efficiently using integrated online calendars, online documents with real-time editing, and video conferencing.
Whereas, G Suite Business plan offers:
- Professional email for you and your team, plus the complete G Suite.
- Get unlimited† space in Google Drive and Gmail so you can store, access and share files from any device and keep your emails indefinitely.
- Collaborate more quickly and efficiently using integrated online calendars, online documents with real-time editing, and video conferencing.
- Set alerts to know when people share, edit or delete files in Drive, including when they share files inside or outside your domain.
- Enhanced security features with Google Vault:
- Manage and retain your team's emails and on-the-record chats, setting policies for your entire domain, organizational units, date ranges or specific terms.
- Search and retrieve valuable information that you or your legal team may need.
I have bolded the key differences above, but let's break down a bit.
What's the key differences between G Suite Basic and Business plan?
- Storage - You'll get 30 GB storage in the G Suite Basic plan, whereas the Business plan is unlimited and indefinite. Although, do note that indefinite is true however it is as long as you use Google's G Suite service.
- Alerts - G Suite Business will give you alerts on Google Drive actions internally and externally for your business, useful if you need that visibility
- Security audit features - Searchable and retrievable audit information that you and your business may need.
- Team Drive - Shared drive that you can to share and collaborate use amongst your teams. Helps to ensure no one person has all the information on their drive alone.
Google is offering a free 14-day trial of G Suite. This applies to their Basic and Business plans, so if you're keen to try it, visit their G Suite website to sign up.
Here's some G Suite promotional codes for Singaporean businesses, please use this link if you want 20% off*:
Valid for G Suite Basic plan in Singapore (updated Jan 2019)
-
- 34N6PDXDE9QAN6K
- 34PQKNMTC3ERQ73
- 34RVGPM3WFQELVF
- 34RW3RARHLUQ4NH
- 34TU3XJP7GEYW9A
- 34V4XX4VFK437UX
- 34VCCUTN7VMVU34
- 34VLYXTFQJTDADY
- 34W3Q7HP693EW7V
- 34XJP4YDRDFGPVR
Valid for G Suite Business plan in Singapore (Updated Jan 2019)
- YAPV3WPC6TQWRVD
- 37EFXPUXHTLMN4J
- 37EWQFADLWYATJ6
- 37GAUCCVMMUKKKF
- 37GCA67JC9X64PN
- 37GNEPHG3Y6GL9H
- 37HDW7EVNL6MKKC
- 37JMUDMYFQ77HUJ
- 37JWDXWM93FPW9H
- 37LVPVJ7WR4WPFN
- 37P7HLM4J4W766N
- 933N9GVHVG7C6EJ
- 937R7JAREPQWUTM
- 939HWVE6KPGKHKF
- 93C74CHCJCFKT7Y
- 93D6XUUTUJQ9M6W
- 93DDE3YDQEFGCH9
- 93EEHA9KX3UPYPL
- 93EPXH4YVPHWKW9
- 93EY9KWWAMPWMEF
- 93FCHYCU7EPEWMX
Please reach out to me via mailforvu(at)gmail.com if you're interested and these codes promotional have been used up already.
*Disclaimer - I'm a big fan of Google, so I have written this analysis based on my own experiences using Google's G Suite as a personal and business user. The G Suite shared, that is, is a referral link, meaning I do earn a referral if you optionally use the link to sign up and use Google's G Suite services. You will not lose anything in any way if you choose to use my referral link, instead you'll gain a 20% discount plus just reward me for taking the time to write this article on Google's G Suite offering.
Happy Googling!
